How much does it cost to rent a mobile LED screen?

Everyone asks the same thing first, and the honest answer is "it depends" — not as a dodge, but because the right setup for a backyard movie night and a three-day festival aren't the same. So here's exactly how mobile LED screen pricing works, what's always included, and the handful of things that move it up or down, so nothing about your estimate is a surprise.

What's always included

Your day rate isn't just the screen — it's the whole production, handled for you:

Included	What it means
The screen	A 17′×10′ (~170 sq ft) daylight-readable mobile LED screen on its own trailer
Delivery	We tow it in and position it — no rental truck, no forklift on your end
Setup	Raised, leveled, powered, and tested before doors
On-site tech	A technician stays for the event to run content and handle anything live
Teardown	We pack it out when you're done

That last one matters more than it sounds. A cheaper "screen-only" rental leaves the hauling, rigging, and running to you. Our day rate is the all-in, walk-away version.

Why extra days cost far less

The expensive part of any rental happens twice: getting the screen to you and getting it home, plus the labor to raise and strike it. Those costs are spent once, on day one. Once the screen is standing and dialed in, each extra day only adds crew time — so multi-day events get a steep discount.

Day one is the production. Every day after that, you're just keeping a great thing running — which is why additional days cost a fraction of the first.

For a three-day fair or festival, that structure is dramatically cheaper than re-renting a screen each day — which is what makes us a realistic option for community events, not just big-budget ones.

What changes your price

A few factors shape the final estimate. None are surprises — we walk through them up front:

• Distance. Delivery is free within our local radius around the Quad Cities. Events farther out add a travel line.
• Number of days. Multi-day bookings drop sharply after day one (see above).
• Run length & complexity. A single evening is simpler than a 12-hour day with live switching between feeds.
• Content. Got your own graphics and video? Great. Need us to design loops, lower-thirds, or sponsor reels? That's an add-on.
• Power. The trailer runs off its onboard generator or your venue power — we confirm which when we scope the site.

By event type

Every event is quoted individually, but here's how the structure tends to look:

Event	Typical booking	How it's priced
Festival / county fair	2–4 days	First day, then heavily discounted added days
Concert / large public event	1 day	Single all-in day rate
Game-day / watch party	1 day	Single day — smaller setups custom
Wedding / private event	1 evening	Custom-quoted to the event
School / church / community	1 day	Custom — ask about community rates

Local vs. national pricing

National screen companies quote the same trailer, then add real travel, lodging, and per-diem to get a crew to Iowa. Because we're based right here in the Quad Cities, you skip all of that — and you get a name and a cell number, not a dispatch line three states away.

How to get your exact estimate

This is why we quote instead of posting a price tag: it lets us give you the right number for your event instead of a scary worst-case sticker. Tell us your date, location, and what kind of event it is, and we'll come back fast with availability and a firm estimate — no pressure, no runaround. If you're still weighing options, our LED screen vs. projector guide and the FAQ cover the rest.